APPLICATION
2003
Convention and Rendezvous of BCHW
May 16, 17, 18 2003
Please Print or Type and fill out completely
Company name
: ____________________________________________
Contact person(s) :
__________________________________________
Address :
__________________________________________________
City :
Home phone :( )_____________ Work phone: ( )_____________
Fax # :( )_____________ e-mail :
_____________________________
Website :
___________________________________________________
*
Please refer to the enclosed maps to select the venue for your booth. Booths
will
be located in two
buildings; The Valley Bldg. ( Josh Lyons will have a booth
here) and The
Vendor Bldg. ( will house a demonstration areas) as well as an
Outside Area for larger
exhibitors.
*
Booths are assigned by the Vendor Committee Chair on a first come, first served
basis.
*
Indicate your preferred selection : Valley Bldg ___
Vendor Bldg ___ Outside ___
Valley or Vendor 10’x 10’ @ $170.00 ea. =
$_____________ Total
Valley or Vendor 10’x 20’ @ $260.00 ea. = $_____________ Total
Valley or Vendor 10’x 30’ @ $340.00 ea. = $_____________ Total
Outside Area ___ 20’x 20’ (2 Trailer) $370.00 ea. = $_____________ Total
Outside Area ___ 20’x 30’ (3 Trailer) $440.00 ea. = $_____________ Total
Outside Area ___ 20’x 40’ (4 Trailer) $500.00 ea. = $_____________ Total
If
larger areas are desired call the undersigned for pricing
*
One half (50%) of the Booth(s) value is due with the application to hold the
space.
For the balance of the Booth cost we are
requesting donated item(s) with a
wholesale
value equal to or greater than
the balance due. Any donated items must
be suitable for
raffle or auction purposes. Full payment in cash is acceptable if you
choose.
Total Due Now $_________
Description
of item(s) to be donated; cost and fair market value
Description Cost
$ FMV $
1.
2.
3.
The
Vendor Committee Chairman reserves the right to ask for verification of cost
basis for any donated items.
Please
check all applicable boxes below, fees payable with deposit:
__
I will need electrical power for my space. Exhibitors to supply own power
cords.
__
I will need additional tables #___ X $10.00 = $___________ Total
__
I will need stall(s) for livestock #___ X $10.00/night = $___________ Total
Refundable stall cleaning deposit # stalls
___ X $ 10.00 = $ _______ Total
__
I will need RV parking at the fairgrounds with full power hook-up. Cost is
$20.00/night.
Wed___ Thur___ Fri___ Sat___ Sun___
: $___________ Total
__
I will need dry camping no hook-up #____ nights X $ 12.00/night = _____ Total
Grand Total enclosed with
your application $ ____________________
I ( the undersigned ) understand and agree to hold harmless
and free of liability, The
Backcountry
Horsemen of Washington and its’ event planning committee, directors,
management, employees, workers, paid or volunteer, who together will not be held
responsible for any loss or injury that may occur to any equipment, property,
livestock,
or
personnel of the exhibitor, or persons attending the rendezvous or for loss of
any
kind or through any cause including, but not limited to: fire, theft,
vandalism, extreme weather.
Please
fill out this form completely, sign and date your acceptance below. By your
signature you agree to all Terms and Conditions herein and those noted in
Additional
Terms
and Conditions ( Attachment A ).
Return
this form and remittance not later than
Steve
Miller, Rendezvous Vendor Chairman
509-678-5013
smiller@nwinfo.net
Signature___________________________________
Date _________________
Program
Advertising Space and Prices
Business Card
.........................$ 50.00 (BW) ; $75.00 (color)
One-quarter page
Ad...............$100.00 (BW) ; $175.00 (color)
Half page Ad ........................ . $200.00 (BW)
; $ 300.00 (color)
Full Page Ad .......................... $300.00 (BW) ; $ 450.00 (color)
Inside Page Front or Back
...... $N/A (BW) ; $ 500.00 (color)
Full Back Cover
..................... $N/A (BW) ; $ 600.00 (color)
Note: Program ads must be camera ready and
received no later than
Attachment: Additional Terms and Conditions
ADDITIONAL TERMS AND CONDITIONS ( ATTACHMENT A )
The following is a list of Terms and Conditions for the 2003 Rendezvous and Convention
of BCHW. It is the exhibitors’ responsibility to be familiar with all terms and comply fully.
Exhibitor(s) in violation of any term or condition may be asked to leave the fairgrounds and may be excluded from any future BCHW events.
1. We will try to fill your choice of Booth venue, however we reserve the right to reassign
display space. All Booth assignments will be made by the Rendezvous Vendor
Committee Chairman.
2. If you choose to provide donated item(s) with wholesale value equal to or greater than
50% of the Booth cost, in lieu of full cash payment, you must provide a description
and fair market value for each item to be donated. It is important you donate the items
indicated as they will be listed in the Saturday auction and raffle printed material in
advance of the program. Donated items should be brought to the Event Office to be
located in one of the two Vendor Buildings.
3. Electrical power is available if needed. Exhibitor must provide own extension cords.
4. One table is supplied per Booth. Exhibitors should bring their own chairs.
5. The Fairgrounds staff will provide security services during the entire event.
6. Free exhibitor parking is provided along
fairgrounds.
7. No raffles are to be held in exhibitors’ Booth. Any exceptions must be approved by
the Vendor Committee Chairman.
8. All exhibitors are required to confine displays within their designated space.
9. DOGS must be on a leash at all times. You must clean up after you dog.
10. If you require stalls for livestock, it is your responsibility to leave the stall clean. A
cleaning charge of $10.00 will be assessed for those who do not observe this rule.
11. Dismantling of Booth spaces may not occur before
12. Confirmation of Booth assignments will be made by
13. Exhibitors will refrain from excessive noise from sound systems and will not interfere
with the activities of any other exhibitor.
14. It is the responsibility of the exhibitor to clean their Booth after the event. A $10.00
cleanup charge may be assessed for failure to observe this rule.
15. Returned Checks: exhibitor checks returned for insufficient funds will be assessed
a $25.00 handling fee.
16. Exhibitors may terminate this contract, in writing, on
or before
75% of the total Booth fee refunded. Cancellations thereafter will not be refunded.
VENDOR SET UP HOURS
Thurs May 15
Fri May 16
EVENT /DISPLAY HOURS
Fri May 16
Sat May 17
Sun May 18